NGO Virtual Assistant – Donor Management & Reporting

Job Summary

The Elite Job is seeking a dedicated and detail-oriented NGO Virtual Assistant to support our non-profit operations by managing donor relations, tracking contributions, and generating timely reports. The ideal candidate will play a crucial role in ensuring accurate donor records, providing seamless communication, and supporting the fundraising and reporting processes of our NGO. This is an excellent opportunity for someone passionate about making a social impact while working remotely.

Key Responsibilities

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Maintain and update the donor database with accurate and up-to-date information.

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Monitor and track donor contributions, pledges, and recurring donations.

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Prepare and generate regular donor and fundraising reports for internal and external stakeholders.

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Assist in drafting acknowledgment letters, emails, and newsletters to donors.

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Coordinate with the fundraising and program teams to ensure timely communication with supporters.

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Manage virtual meetings and follow-ups with donors and stakeholders.

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Support administrative tasks such as scheduling, documentation, and record-keeping.

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Collaborate with other team members to streamline processes and improve efficiency in donor management.

• Required Skills and Qualifications
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Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.

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Experience with CRM software or donor management systems is highly desirable.

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Excellent written and verbal communication skills.

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Strong organizational and time-management skills with a keen eye for detail.

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Ability to work independently in a remote environment while meeting deadlines.

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Familiarity with NGO operations and fundraising practices is a plus.

• Experience
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Minimum 1–2 years of experience in administrative support, virtual assistance, or donor management, preferably in an NGO or non-profit setting.

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Experience in generating reports, maintaining databases, and supporting stakeholder communications.

• Working Hours
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Flexible working hours with an expected commitment of 20–40 hours per week.

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Availability during core hours for team collaboration and donor communications.

• Knowledge, Skills, and Abilities
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Strong interpersonal skills and ability to handle confidential information with discretion.

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High level of accuracy and attention to detail.

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Proactive problem-solving skills and adaptability to dynamic work requirements.

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Ability to prioritize tasks effectively and manage multiple responsibilities simultaneously.

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Tech-savvy with the ability to quickly learn new tools and software.

• Benefits
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Fully remote work with flexible schedule.

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Opportunity to contribute to meaningful social causes.

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Professional development and training in NGO management and donor relations.

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Supportive and collaborative work environment.

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Recognition and appreciation for your contributions to the organizations mission.

• Why Join The Elite Job?
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Make a tangible social impact by supporting fundraising and donor engagement for vital causes.

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Work in a flexible, remote environment that values initiative and creativity.

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Collaborate with passionate professionals committed to driving positive change.

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Gain experience in NGO operations, reporting, and donor management that enhances your career prospects.

• How to Apply

Interested candidates are invited to submit their resume along with a cover letter detailing their relevant experience and motivation for joining The Elite Job. Please email your application to us with the subject line: NGO Virtual Assistant Application.